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Planning Your Event

Where to Splurge and Save When Planning Your Event

by Ellen Hollinton

Planning Your Event! When planning an event, it can be challenging to manage your budget. You don’t want to overspend on small details that may not make a significant impact. You also don’t want to skimp on key elements, such as off-premise catering, that can elevate your event from good to great. Here are places to splurge and save when planning your event:

Where to Splurge

1. Photography and Videography

Keep the memories of your event alive long after it has ended with a photographer and videographer. Splurging on a professional photographer and videographer is an excellent way to make that happen. Experts have the knowledge and experience to capture your event’s best moments and angles, which you might be unable to do yourself. They also have the right equipment for high-quality results. Spend the extra money to get these professionally-captured photos and videos you will cherish for years, especially for events like weddings and engagements.

2. Off-Premise Catering

Experienced off premise catering can show your guests how serious you are about providing them with an exquisite experience. Hire a reputable caterer you can trust to deliver on their promise and provide customized, delicious food that your guests will love. They understand food presentation and how it can add to the ambiance of your event. Food is a great way to make an event fun and memorable.

3. Entertainment

Entertainment can help liven up your event. A live band or DJ is often the centerpiece of an event, providing enjoyable music and an opportunity for guests to let loose. If you choose a DJ, they should have the experience and skills to read the room and cater their setlist to your guests.

The same goes for live performers like musicians, magicians, jugglers, or comedians. Consider how your guests will react to different entertainment types and pick the best option. You can always set up a game parlor for kids which can have games like Tekken, GTA, and many others. 

4. Staff

Enough staff can help make your event go much smoother. From helping with the setup and takedown of your event to attending to guests, having helpful staff that can take some of the load off your shoulders is invaluable. It is overwhelming to be responsible for everything yourself, so it’s worth paying the extra money for experienced staff who can help you execute your event seamlessly. You’ll have peace of mind knowing your guests are well taken care of, allowing you to enjoy your event without stress.

Where to Save

1. Venue

You can still have a fantastic event without spending a fortune on the venue. Outdoor venues like parks or gardens can be great alternatives to a pricey ballroom, or renting a hall from a local organization can be a much more affordable option. Explore different venues and find one that fits your budget while providing the amenities you need. Entertainment and decor can make affordable venues look more upscale, so don’t be afraid to get creative.

2. Favors

Favors provide a way to thank your guests for attending, but they don’t have to be expensive. Opt for something less costly but meaningful. Edible favors like homemade cookies or chocolates are inexpensive yet delicious options that will make guests smile. You could also make your own favors, like a thank you note with a personalized message.

3. Invitations

You don’t have to spend a lot of money on paper invitations. Sending e-invites via email and text is often a more affordable option. You can also save money on postage by only sending paper invites to out-of-towners or those who may not be tech-savvy. Many invitation templates are available online to customize and create a memorable invite without breaking the bank.

4. Keynote Speakers

If you need a keynote speaker for your event, many options exist that don’t require huge fees. Consider speakers from within your local community who have valuable insights to share. Universities and other educational institutions are also great resources for finding knowledgeable speakers at a much lower cost. You can also look for rising stars in the industry to get an interesting perspective from a fresh face.

Plan an Affordable Event Today

Planning an event doesn’t have to break the bank. Understand where it makes sense to splurge and where to save, and you’ll create an enjoyable experience for your guests without putting a huge dent in your wallet. With careful planning and thoughtful execution, you can host a successful event without exceeding your budget.

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